EvalTrack — Meridian Student Systems

Meridian Student Systems

EvalTrack

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Upcoming Deadlines — All Students

Student	Eval Type	Next Deadline	Milestone	Status	Progress

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📅 Due This Week

🗓 Due This Month

🟡 Due Soon

⚠ Overdue

Initial

Reeval

✓ Completed

Code	Student	Type	Referral Date	Consent Date	Due Date	Days Left	Status

Student	Code	Grade	Type	Case Manager	Assigned Staff	Referral Date	Due Date	Days Left	Status

Initial Evaluation Timelines — N.J.A.C. 6A:14-3.4 & 3.5

Deadline	Requirement	Code Reference
15 calendar days from referral	Written notice of proposed evaluation provided to parents	6A:14-2.3(h)
Upon consent received	60-day federal clock begins; NJ 90-day overall clock continues	IDEA §300.301; 6A:14-3.4
60 days from consent	Multi-disciplinary evaluation must be completed (federal floor)	IDEA §300.301(c)
10 calendar days before eligibility meeting	Copies of evaluation reports provided to parents	6A:14-3.5(a)
Day 90 from referral	HARD NJ DEADLINE: Evaluation complete, eligibility determined, IEP developed AND implemented	6A:14-3.4(a)

Reevaluation Timelines — N.J.A.C. 6A:14-3.8

Deadline	Requirement	Code Reference
3 years from prior classification	Reevaluation must be completed (triennial reeval)	6A:14-3.8(a)
1 year floor	Cannot reevaluate within 1 year of prior eval notice (unless mutual agreement)	6A:14-3.8(b)
60 days from consent	All reevaluation assessments completed	6A:14-3.8(d)
10 calendar days before meeting	Copies of reeval reports provided to parents	6A:14-3.5(a)
June 30	Preschool students: reeval completed by end of preschool eligibility year	6A:14-3.8(g)

Notices, Reports & Ongoing Requirements

Deadline	Requirement	Code Reference
15 calendar days	Written prior notice before any proposed action (eval, placement, change)	6A:14-2.3(h)
Annual	IEP review meeting — case manager coordinates; required members must attend	6A:14-3.7(a)
Age 14+	Transition planning begins; postsecondary outcomes addressed in IEP	6A:14-3.7(e)9
3 years before age 18	Student/parent informed of rights transferring to student at age of majority	6A:14-3.7(e)13
Graduation/Age-out	Written summary of academic achievement provided; no reeval required	6A:14-4.7(i)

Status Color Guide

🔴 Overdue — deadline passed 🟠 Urgent — within 7 days 🟡 Upcoming — within 30 days 🟢 On Track — 30+ days out ✓ Complete